About your Outlook!
While on the subject of Outlook … why not create a fancy email signature for all your messages? Then set it up so that it can be included on all your email messages without your having to retype it every time you send an email. Of course, most professionals like to include their contact information along with their name and professional title. But your signature can include not just your name and contact information but also pictures and hyperlinks or even your favorite quote. Here’s how you can design a fancy signature including all of the elements mentioned above:
From the Tools menu, click Options. Then from the Mail Format tab, click the Signatures button. The same dialog box that you had used to customize your stationary and fonts will appear, but this time click on the Signatures button to access the Signatures and Stationary dialog box.
From the Signatures and Stationary dialog box, click on the E-mail Signatures tab. Click on New and a New Signature box will pop up. Type your name and click OK. Now all of the formatting options in the Edit signature area will become available for you to format your text. Though on a lesser scale, the formatting features that are available here are similar to the ones available in Microsoft Word. So go ahead and design your signature: make it as fancy as you want. After you have customized your signature, click OK.
Using the tools available under Edit signature you can include a picture as well as hyperlinks. So, for instance, you may want to include your work logo in your signature as well as including your company’s web address as a hyperlink. You can also use symbols to indicate home phone, cell phone, fax number, etc.
Please Note: Make sure the image you want to insert is saved on your computer/flash drive before you start designing your signature. You cannot size pictures directly in the Signatures and Stationery dialog box. If the picture is too big, or too small, resize it and save it before you insert the picture. You may also want to keep the picture size small since a large file can slow down the delivery of your email.
Once you have created your signature, automating your signature so that it is included in all your emails is easy. The default in Outlook is set so that your signature is included in all your new messages the minute you create your signature. So, go ahead and send someone an email - after you have created your signature - and see your signature appear in the message. If your signature does not appear automatically in your new message, make sure that in the Signature and Stationary dialog box, under Choose default signature, your name appears in the New messages field.
If you want to edit your saved signature or create a new one, then you will have to access the Signatures and Stationary dialog box in order to make the changes.
If you do not want to include the signature in any particular email, just select it, once you are in the message mode, and use the Delete key on your keyboard. Or, from the Signatures and Stationary dialog box, select (none) in the New Messages field and your signature will no longer be included in your email messages.
From the Tools menu, click Options. Then from the Mail Format tab, click the Signatures button. The same dialog box that you had used to customize your stationary and fonts will appear, but this time click on the Signatures button to access the Signatures and Stationary dialog box.
From the Signatures and Stationary dialog box, click on the E-mail Signatures tab. Click on New and a New Signature box will pop up. Type your name and click OK. Now all of the formatting options in the Edit signature area will become available for you to format your text. Though on a lesser scale, the formatting features that are available here are similar to the ones available in Microsoft Word. So go ahead and design your signature: make it as fancy as you want. After you have customized your signature, click OK.
Using the tools available under Edit signature you can include a picture as well as hyperlinks. So, for instance, you may want to include your work logo in your signature as well as including your company’s web address as a hyperlink. You can also use symbols to indicate home phone, cell phone, fax number, etc.
Please Note: Make sure the image you want to insert is saved on your computer/flash drive before you start designing your signature. You cannot size pictures directly in the Signatures and Stationery dialog box. If the picture is too big, or too small, resize it and save it before you insert the picture. You may also want to keep the picture size small since a large file can slow down the delivery of your email.
Once you have created your signature, automating your signature so that it is included in all your emails is easy. The default in Outlook is set so that your signature is included in all your new messages the minute you create your signature. So, go ahead and send someone an email - after you have created your signature - and see your signature appear in the message. If your signature does not appear automatically in your new message, make sure that in the Signature and Stationary dialog box, under Choose default signature, your name appears in the New messages field.
If you want to edit your saved signature or create a new one, then you will have to access the Signatures and Stationary dialog box in order to make the changes.
If you do not want to include the signature in any particular email, just select it, once you are in the message mode, and use the Delete key on your keyboard. Or, from the Signatures and Stationary dialog box, select (none) in the New Messages field and your signature will no longer be included in your email messages.
- Rina B.
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